Admissions Policy and Procedures 2017/2018

St. John’s Catholic Primary School

Admissions Policy and Procedures  2017/2018



St John’s Admissions

On this page you can find the Admissions Policies for 2017 – 18 and 2016 – 17. The Supplementary Form is also available here or you can drop into the school to pick one up. Please do not hesitate to contact Tracy in the School Office should you require any further details on the application process.

The school number is 0207 252 1859.


St. John’s Catholic Primary School is a Voluntary Aided School in the Diocese of Southwark. It is in the trusteeship of the Diocese of Southwark.  The School is conducted by its governing body as part of the Catholic Church in accordance with its Trust Deed and Instrument of Government, and seeks at all times to be a witness to Jesus Christ. The school exists primarily to serve the Catholic community and Catholic children always have priority of admission.  However, the Governing Body welcomes all applications, particularly from those of other denominations and faiths who support the religious ethos of the school.

Having consulted with the Local Authority and other admission authorities, the Governors intend to admit into the Reception Class, in September 2017, up to (30) pupils without reference to ability or aptitude. A place in the Nursery Class at St John’s does not guarantee a place in the Reception Class.  A separate application must be made for entry to the primary school.

Where the number of applications exceeds (30), the Governors will offer places using the following Criteria in the order stated:-


  1. Looked After Catholic Children or Looked After Children in the care of Catholic families and previously looked after Catholic children who have been adopted or who have become the subject of a residence or guardianship order.
  2. Baptised Catholic children.  Evidence of Baptism will be required.
  3. Children enrolled in the Catechumenate.  Evidence of enrolment in the Catechumenate will be required.
  4. Other Looked After Children or previously looked after children or previously Looked After Children who have been adopted or who have become the subject of a residence or guardianship order.
  5. Children who are members of Eastern Orthodox Churches. Evidence of Baptism will be required.
  6. Children of families who are committed members of other Christian denominations that are part of Churches Together in England. Evidence of Baptism (or dedication) provided by a Priest or Minister of a designated place of worship will be required.
  7. Children of other faiths. Evidence of religious commitment provided by a Priest, Minister or religious leader of a designated place of worship will be required.
  8. Any other children.


The following order of priorities will be applied when applications within any of the above categories exceed the places available and it is necessary to decide between applications


  • A) For Category 2 above – The strength of evidence of commitment to the faith as demonstrated by the level of the family’s Mass attendance on Sundays. Applications will be ranked in the order shown on the Supplementary Form; firstly those who attend Mass weekly, then once or twice a month etc.  This evidence must be provided by the parents/carers and be endorsed by a Priest at the Church(es) where the family normally worship. This information is taken from the completed Supplementary Form and will be ranked accordingly.
  • B) A sibling on the school roll at the time of admission. The ‘term’ sibling is to include relationship through blood, marriage or adoption, not necessarily residing at the same address nor having the same surname. Evidence of the relationship may be required.
  • C) Social and medical needs which make the school particularly suitable for the child in question. Strong and relevant evidence must be provided by an appropriate professional authority (eg qualified Medical Practitioner, Education Welfare Officer, Social Worker or Priest, or Education Professional.)

In all listed Criteria, priority will be given to those living in closer proximity to the School, the distance measured in a straight line from the child’s home address to the School entrance.  Evidence of residence may be required.  Where the last remaining place is to be allocated and two or more children are deemed to live the same distance from the school the place will be decided by the drawing of lots.


Pupils with a Statement of Special Educational Needs or Education, Health and Care (EHC) Plan

The admissions of pupils with a Statement of Special Educational Needs or with an EHC Plan are dealt with by a completely separate procedure.  The procedure is integral to making and maintaining of statements and EHC Plans by the pupil’s home Local Authority.  Details of this separate procedure are set out in the SEND Code of Practice.  Pupils with a statement or EHC Plan naming the School will be admitted without reference to the above Criteria.

Catholics include members of the Latin and Oriental Rite Churches that are in union with the Bishop of Rome. Reference to other Christian denominations refers to denominations that are full members of Churches Together in England.


Admissions procedure

In addition to the Common Application Form (CAF) supplied by the Local Authority, the Supplementary Information Form available from the School, should be completed and sent to the School Office not later than the closing date published by the Local Authority. This should be done even if the CAF is completed online.  If the Supplementary Information Form is not completed, the governing body of the school will only be able to consider the application after all applicants who have completed a Supplementary Information Form.  You are advised to make two copies of the forms.   You should retain one copy and pass the second copy to the School or your Priest, as indicated.



Parents whose applications for places are unsuccessful may appeal to an Independent Appeal Panel set up in accordance with section 85 (3) of the School Standards and Framework Act 1998.  Appeals must be made in writing and must set out the reasons on which the appeal is made.  Appeals should be made to the Admissions Appeals Clerk at the school address.   Parents/Carers have the right to make oral representations to the Appeal Panel.

Infant classes are restricted by the legislation to 30 children.  Parents should be aware that an appeal against refusal of a place in an infant class may only succeed if it can be demonstrated that:

  1. The admission of additional children would not breach the infant class size limit; or
  2. The admission arrangements did not comply with admissions law or had not been correctly or impartially applied;
  3. The panel decides that the decision to refuse admission was not one which a reasonable admission authority would have made in the circumstances of the case.


 Admission of children below compulsory school age

The governors will provide for the admission of all children in the September following their fourth birthday. Parents can request that the date their child is admitted to the school is deferred until later in the school year or until the child reaches compulsory school age in that school year; parents may also request that their child attends part-time until the child reaches compulsory school age.


Waiting List

Parents of children who have not been offered a place at the school may ask for their child’s name to be placed on a waiting list. The waiting list, which will be maintained until 31st August 2017 and will be operated using the same Admissions Criteria listed above. Placing a child’s name on the waiting list does not guarantee that a place will become available. This does not prevent parents from exercising their right to appeal against the decision not to offer a place. It is possible that when a child is directed under the Local Authority’s fair access protocol they will take precedence over those children already on the list.


Late Applications

Any late applications will be considered by the Governors’ Admissions Committee, in the event of there being any available places using the above criteria. If all places have been filled, parents will be offered the opportunity of placing their child’s name on the waiting list. This does not prevent parents from exercising their right to appeal against the decision not to offer a place.


This admissions procedure, although primarily relevant to children for whom a place is sought at the normal age of entry to primary education (Year R), applies also to succeeding years, subject to availability of places.